Engineering Student Support Services Coordinator

(Full-time, Grant-funded position), Title V Engineering Project

Benefits include medical, dental, vision, life insurance, vacation, holidays, tuition waiver and retirement plan participation.

The University of St. Thomas, a private university (www.stthom.edu) committed to the liberal arts and to the religious and intellectual tradition of Catholic higher education, is seeking an Engineering Student Support Services Coordinator to lead and deliver student support services to the UST Title V Engineering project participants. This position reports to the Project Director and works closely with the Program Manager.

Essential Duties and Responsibilities
Responsible for the day-to-day support services for engineering students
Works with student support offices such as Financial Aid, Tutoring Centers, Admissions, Registrar to provide supportive services to engineering students
Hire, train and supervise Peer Mentors and Tutors that work with grant participants
Be responsible for transition support for engineering students and provide coaching and intrusive counseling services to students enrolling in this program
Make visits to local community groups and area industry institutions to conduct community outreach regarding the programs
Provide front-line, wrap-around support services to engineering students
Be able to work non-traditional hours and provide student support predominantly in-person but also online if needed
Qualifications and Requirements
Bachelor’s degree in a STEM field required, Bachelor’s degree in Engineering preferred
At least three years of experience advising at the college-level
Experience advising Hispanic, underrepresented, transfer and first-generation students in STEM and engineering studies preferred
Advanced proficiency in using MS Office Outlook, Excel, Word, and
Strong attention to detail and organization, and ability to complete multiple assignments
Previous Federal grant work preferred
Excellent rapport with University-wide communities and external
Demonstrated ability to work independently and as part of a team
Adherence to full grant and OMB compliance is required
Industry experience or experience as a professional engineer preferred
Bilingual English/Spanish
This is a full-time, year-round, benefits eligible professional position.

The position is currently funded by the US Department of Education OPE Title V Program, Award #P031S200178.After the conclusion of the Title V program the position is planned to be institutionalized by the University.

The University of St. Thomas is an Equal Opportunity Employer
The University of St. Thomas (UST), a private Catholic University committed to the liberal arts and the religious and intellectual tradition of Catholic higher education, located in Houston, Texas, near the vibrant central business district, Texas Medical Center, and museum district, is seeking applicants for a full-time Administrative Assistant in the Center for Thomistic Studies (CTS) and Department of Philosophy. The purpose of this position is to provide administrative and clerical support. This position reports to the Director of the Center for Thomistic Studies.

Essential Duties and Responsibilities:
-Serve as first point of contact for in-person, telephone, and email inquiries

-Coordinate schedule of Director

-Collaborate with Director to complete and submit accreditation and institutional effectiveness documentation

-Build/maintain databases of program inquiries, prospective students, applicants, and current student program progress

-Provide reminders to students concerning requirements and program progress

-Schedule and proctor special exams for graduate programs

-Collect application materials and prepare applications for review

-Review financial statements and collaborate with business office on spending irregularities and corrections

-Process invoices and maintain budget records

-Manage/maintain mass communications

-Purchase supplies

-Collect information and produce annual Center Report

-Assist with hiring of adjuncts and arranging office space for adjuncts

-Collaborate with facilities and other offices to reserve/set-up/ break down venues and catering for on campus special events, especially the annual Aquinas Lecture

-Produce flyers, brochures, and advertisements for on campus special events such as Aquinas Lecture

-Make travel arrangements for visitors, such as Aquinas Lecturer, outside readers of dissertations, etc.

-Make arrangements for Colloquia, dissertation defenses, and special exams, including production of flyers, e-mail announcements, and purchase and preparation of refreshments

-Provide support for CTS and Department faculty with varied office/professional tasks

-Collaborate with Marketing & Communications to support student recruitment and to promote CTS events to the greater community

-Collaborate with CTS Director, Division Dean, and Registrar’s office on course scheduling

-Oversee daily operations of the Center and Department

Education and Experience Requirements:
-High School Diploma or GED Equivalent required. An Associate’s Degree or Undergraduate Degree preferred.

-Must have a minimum intermediate level PC skills with MS Office Suite

-Must be organized and demonstrate a strong attention to detail

-Excellent written and verbal skills

-Courteous and customer service oriented

-Strong problem solving and research skills

-Experience working within teams and with a variety of individuals required

-Must be able to effectively complete multiple tasks with a sense of urgency

-Perform other duties as assigned

-Must be able to lift and carry up to 20 lbs. of material, including up and down stairs


For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.