Date:  August 23, 2021

Position Available:  Administrative Secretary

Position Reports to:  Nursing Department Chair

Department:  Nursing Department

FLSA Status:  Non-exempt

Schedule:  Full-time, Monday – Friday, 8:30 AM – 4:30 PM


Please apply online:  https://franciscan.edu/administrative-secretary-nursing/



Reporting to the Nursing Department Chair, provides secretarial support for the department chair and all nursing faculty.  With the chairperson of nursing, prepares Ohio Board of Nursing reports and state board reports for graduating seniors taking the NCLEX exam.  Develops an office management system and a file system for the Nursing department.




1.     Assists the Department Chair:  Provides secretarial support for the Department Chair and all nursing faculty.

2.     Coordinates departmental communication events including scheduling and recordkeeping.

3.     Provides support to nursing students. Maintains student health records.

4.     Prepares state board reports for graduating seniors taking the NCLEX exam.

5.     Maintains and renews all contracts for clinical facilities (which number over 40).

6.     Promotes Nursing program to prospective students and parents.

7.    Verifies receipt of current health records, professional licensure information, and proof of liability insurance.

8.     Supervises SWOP students.


This is not intended to be an all-inclusive list.  Additional duties, expectations and responsibilities may be added or changed as needed to meet the University’s needs.



Must understand, support and embrace the mission of Franciscan University of Steubenville and possess the following:


Work Experience

·         Post-high school education for secretarial and office management.

·         Education or experience in nursing, medical secretarial services, or legal services.

·         Basic knowledge of medical or nursing terminology.

·         At least one year of experience in secretarial services.



·         Action Oriented: Able to act in an autonomous fashion in the absence of the department chair.

·         Interpersonal Skills: Relates to people above, below and at peer level, inside and outside the organization.

·         Quality of Work: Consistently checks work for accuracy, appropriateness, and completeness.

·         Teamwork: Creatively and effectively uses opportunities to collaborate with others.

·         Verbal Communications: Uses effective speaking and listening techniques to ensure clear and actionable communications.



·         Post-high school education for secretarial services.


Technical Skills

·         Typing and computer skills.

·         Public relations skills.

·         Organization / filing ability.


Workplace Factors

·         May sit for extended periods of time.


Candidates must submit an online application, a resume and a cover letter that demonstrates their fit for the position based on their experience, accomplishments, and skills as well as their desire to advance the mission of Franciscan University.


Please apply online:  https://franciscan.edu/administrative-secretary-nursing/


For other information and job postings, visit our website at https://www.franciscan.edu


Franciscan University of Steubenville is committed to principles of equal opportunity and is an equal opportunity employer.