Overview

Date:  October 26, 2020

Position Available:  Office Manager

Position Reports to:  Executive Director of Marketing and Communications

Department:  Marketing and Communications

FLSA Status:  Non-exempt

Schedule:  Full-time; Monday – Friday, 8:30 a.m. – 4:30 p.m.

 

Please apply online:  https://franciscan.edu/office-manager/

 

POSITION SUMMARY

The Office Manager is responsible for a full range of administrative, customer service, and budgetary tasks that offer support to the Marketing and Communications (MarCom) team.

 

PRIMARY RESPONSIBILITIES

1.     Electronically processes MarCom service requests for work in project management system, digitally tags responsible parties for projects, and provides follow-up until completion of work projects.

2.     Compiles and publishes the weekly online University Bulletin for faculty and staff; assists with workflow process of website updates on franciscan.edu.

3.     Manages office requisitioning and payment of invoices with credit card, tracks print and online advertising payments, reconciles five department budgets, processes one-time payment contracts.

4.     Manages distribution of Franciscan magazine on a quarterly basis.

5.     Assists with Franciscan University Presents TV show – handles travel/hotel for guests, speaker agreements, document titles mentioned, handouts, EWTN airing schedule, episode numbers, hospitality, etcetera.

6.     Manages photo database and schedules student photographers to capture University events.

7.     Provides support to all Marketing and Communications team members for general office duties including media filing, copying, meeting planning, hospitality, and gatekeeping for St. Joseph Center for Marketing and Communications and Advancement departments.

 

This is not intended to be an all-inclusive list.  Additional duties, expectations and responsibilities may be added or changed as needed to meet the University’s needs.

 

REQUIREMENTS

Must understand, support and embrace the mission of Franciscan University of Steubenville and possess the following:

 

Work Experience

·         Experience in office management and working in a dynamic, fast-paced office environment.

·         Demonstrated and excellent experience with budgets, bookkeeping, record keeping and organizational filing.

·         Experience in managing and monitoring multiple budgets.

·         Demonstrated experience prioritizing and handling multiple tasks and deadlines in a rapidly changing environment.

·         Demonstrated experience handling confidential information discreetly.

 

Competencies

·         Written and Verbal Communications: Excellent written and verbal communications skills.

·         Customer/Service Focused: Excellent customer service skills in the spirit of St. Francis; pleasant disposition with professional office demeanor.

·         Interpersonal Skills: Strong interpersonal skills; great collaborator and teammate.

·         Action-oriented: Hardworking, task-focused, initiative-taker.

·         Drive for Results: Organized, detail-oriented, problem-solver; able to multi-task in a fast-paced environment; works well under pressure.

·         Dealing with Ambiguity: Adaptable to changing procedures.

 

Education

·         Associate degree in Administrative Office Professional, Business, Marketing, Communications, or related field.

 

Technical Skills

·         Proficient with Microsoft Suite.

·         Proficient in WordPress, Online Project Management Software, Lightroom or other Photo Management Software.

 

Workplace Factors

·         Sits or stands while working in front of a computer for long periods of time.

·         Some bending and lifting required; ability to lift 20 lb. boxes.

·         Responds to email and/or texts during off hours on an infrequent basis.

 

Candidates must submit an online application, a resume and a cover letter that demonstrates their fit for the position based on their experience, accomplishments and skills as well as their desire to advance the mission of Franciscan University.

 

Please apply online:  https://franciscan.edu/office-manager/

 

For other information and job postings, visit our website at https://www.franciscan.edu

 

Franciscan University of Steubenville is committed to principles of equal opportunity and is an equal opportunity employer.