Date:  October 9, 2023

Position Available: O&E Finance Coordinator

Position Reports to:  O&E Manager of Finance and Data Administration

Department:  Outreach & Evangelization (O&E)

FLSA Status:  Exempt

Schedule:  Full-time, Monday – Friday, 8:30 a.m. – 4:30 p.m.; some evenings and weekends, particularly in summer during conference season


Please apply online:  https://franciscan.edu/oe-finance-coordinator/



The O&E Finance Coordinator supports the O&E Manager of Finance and Data Administration to ensure strict accountability of all O&E Ministry revenue and expenditures in support of the Franciscan Center for Evangelization and Renewal. The Coordinator will also perform office administration tasks in support of all the offices within the Center.



1.     Coordinate daily deposits for all O&E Departments, including credit card payments, and check and cash payments. Create and ensure timeliness and accuracy of deposits. Perform related monthly deferred revenue reconciliations, ensuring daily deposits match corresponding entries in the general ledger.

2.     Perform monthly P-card allocations for assigned O&E cards and ensure timely submission, accurate coding and attachment of all necessary receipts.

3.     Generate and submit all expense requisitions for all O&E departments. Track status of the payment requests and follow up with Administrative Accounting on any outstanding payments.

4.     Perform monthly reconciliation of all O&E Restricted Funds so as to reflect new donations processed by Advancement, payments processed by Accounts Payable and miscellaneous posted transactions.

5.     Assist in generation of invoices for all O&E Ministries and other related initiatives including Parish Missions, School of Spiritual Direction, Regional Conference Partners, FUS interdepartmental initiatives, and events affiliated with entities outside of Franciscan University.

6.     Perform all applicable clerical tasks related to budget including running prior fiscal year reports from Jenzabar and populating details in the O&E budget templates. Ensure the accuracy of the budget reporting, including verifying calculations and cross-referencing totals. Enter final budget numbers in the University provided template. Also assist in monthly budget variance analysis as needed.

7.     Facilitate ordering supplies, shipments, and deliveries. Coordinate room scheduling. Create work order requests.


This is not intended to be an all-inclusive list. Additional duties, expectations and responsibilities may be added or changed as needed to meet the University’s needs.



Must understand, support, and embrace the mission of Franciscan University of Steubenville and possess the following:


Technical Skills

1.    Experience in business processes such as payment submissions.

2.    Experience in budget process.

3.    Experience with reporting deposits.

4.    Demonstrated proficiency in the use of Microsoft Suite applications (and other various spreadsheet applications).


Non-Technical Skills and Competencies

1.    Customer Service Focus

2.    Conflict Management

3.    Developing Others

4.    Teamwork

5.    Interpersonal Skills

6.    Project and Process Management

Education & Experience

·         Bachelor’s Degree in business management, or equivalent experience.

·         Ability to work and manage multi-faceted office operations.

·         Minimum of two years’ experience in data entry, computer record keeping and bookkeeping. Completed coursework in accounting is helpful.

·         Familiarity with conference/event planning and management is helpful.

·         Must be a team player that works well with others.
Must possess excellent organizational and analytical skills as well as attention to detail.



Workplace Factors

·         Ability to work in a fast-paced environment and meet deadlines in a timely fashion.

·         Must understand and support the mission of Franciscan University.

·         Evening and weekend work as needed.

·         Periodic travel, as needed.


Candidates must submit an online application, a resume and a cover letter that demonstrates their fit for the position based on their experience, accomplishments, and skills as well as their desire to advance the mission of Franciscan University.


Please apply online:  https://franciscan.edu/oe-finance-coordinator/


For other information and job postings, visit our website at https://www.franciscan.edu


Franciscan University of Steubenville is committed to principles of equal opportunity and is an equal opportunity employer.