Administrative Assistant

Title V Core Program 2023-2028

The University of St. Thomas, a private university (www.stthom.edu) committed to the liberal arts and to the religious and intellectual tradition of Catholic higher education, is seeking an Administrative Assistant to provide administrative clerical support to the staff of the Title V CORE Program. This position reports to the Project Director and the Program Manager.

Essential Duties and Responsibilities

Serve as first point of contact for in-person, telephone, and email inquiries
Provide project staff with secretarial support
Schedule meetings, make travel plans, collect data, and provide support to the Program Evaluator
Compile Title V team meeting notes and distribute information about the program across campus.
Qualifications and Requirements

Bachelor’s Degree in English, business or communications
Five years of experience as an administrative assistant
Two years of experience on US Department of Education grant programs, HSI preferred.
Demonstrated proficiency using computer, fax, scanner, and business office equipment.
Advanced proficiency in using MS Office Outlook, Excel, Word, and PowerPoint.
Demonstrated ability to prepare presentation materials.
Strong attention to detail and organization, and ability to complete multiple assignments.
Ability to generate correspondence, format memos, and produce mass mailings
Courteous and pleasant telephone manners
Excellent communication and organizational skills, spelling, and grammar
Ability to interact with a wide variety of individuals in a professional manner
Excellent interpersonal and group skills, maturity, and discretion.
Experience working with low-income and underrepresented students is preferred.
Bilingual is preferred.
Funded by the US Department of Education OPE Developing Hispanic Serving Institutions
Title V Program, 2023-2028, Award #PO31S2303298

The University of St. Thomas is an Equal Opportunity Employer


For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.